Privacy Policy

We take your privacy seriously

G2 Legal Limited (”G2”) are committed to protecting and respecting your privacy.

Our Group means our subsidiaries, our ultimate holding company and its subsidiaries, our associated companies as defined in section 1159 of the UK Companies Act 2006 (our Group)

This notice together with our Website Terms of Use and any other documents sets out the basis on which any personal data G2 collect from you, or that you provide to us, will be processed by us.

The General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) (“GDPR”) is a new regulation which replaces the Data Protection Regulation (Directive 95/46/EC). The Regulation aims to harmonise data protection legislation across EU member states, enhancing privacy rights for individuals and providing a strict framework within which commercial organisations can legally operate.

Your rights under GDPR are set out in this notice and apply from 25 May 2018.

Please read the following carefully to understand our views and practices regarding your personal data and how G2 will treat it.

For the purposes of data protection legislation in force from time to time the Data Controller is G2 Legal Limited of 15a Brighton Place, Brighton, East Sussex, BN1 1HJ.

Our nominated Data Protection Officer is Sian Farrington.

Who G2 are and what we do

G2 are a legal recruitment agency and recruitment business as defined in the Employment Agencies and Employment Businesses Regulations 2003 (our business). G2 collect the personal data of the following types of people to allow us to undertake our business:

G2 collect information about you to carry out our core business and ancillary activities.

Information you give to us or we collect about you

This is information about you that you give us by visiting our website https://www.g2legal.com (“Website”) or by corresponding with us by phone, e-mail, SMS or otherwise. It includes information you provide when you:

The information you give us or G2 collect about you may include your name, address, private and corporate e-mail address and phone number, financial information, compliance documentation and references verifying your qualifications and experience and your right to work in the United Kingdom, curriculum vitae (or career profile) and photograph and data that may be held on your professional profile available in the public domain e.g. LinkedIn, Twitter, business Facebook or corporate website.

Information G2 collect about you when you visit our Website

When you visit our Website G2 will automatically collect the following information:

Technical information, including the Internet Protocol (IP) address used to connect your computer to the Internet, browser type and version, operating system and platform.

Information about your visit, including the full Uniform Resource Locators (URL) of each page visited, clickstream to and through our Website including date and time, jobs visited and searched for, download errors, length of visits to pages, and any information submitted through forms.

Information G2 obtain from other sources

This is information G2 obtain about you from other sources such as LinkedIn, corporate websites, job board websites, online CV libraries, your business card and personal recommendations. In this case G2 will inform you, by sending you this privacy notice, within a maximum of 30 days of collecting the data of the fact G2 hold personal data about you.

Purposes of the processing and the legal basis for the processing

G2 use information held about you in the following ways:

To carry out our obligations arising from any contracts G2 intend to enter into or have entered into between you and G2 to provide you with the information and services that you request from us or G2 think will be of interest to you because it is relevant to your career or to your organisation.

To provide you with information about other services or jobs that G2 offer that are similar to those that you have already been provided with or enquired about.

The core service G2 offer to our candidates and clients is the introduction of candidates to our clients for the purpose of temporary or permanent recruitment. However, our service expands to supporting individuals throughout their career and to supporting businesses’ resourcing needs and strategies.

Our legal basis for the processing of personal data is our legitimate interests, described in more detail below, although G2 will also rely on contract, legal obligation and consent for specific uses of data.

G2 will rely on any existing contract if G2 are negotiating or have entered into a placement agreement with you or your organisation or any other contract to provide services to you or receive services from you or your organisation.

G2 will rely on legal obligation if G2 are legally required to hold information on to you to fulfil our legal obligations.

G2 will rely on your consent for particular uses of your data and you will be asked for your express consent, if legally required e.g. when gaining your permission to introduce you to a client (if you are a candidate).

Our Legitimate Interest

Our legitimate interest in collecting and retaining your personal data is described below:

As a recruitment business and recruitment agency G2 introduce candidates to clients for permanent employment, temporary worker placements or independent professional contracts. The exchange of personal data of our candidates and our client contacts is a fundamental and essential part of this process.

In order to support our candidates’ career aspirations and our clients’ resourcing needs G2 require a database of candidate and client personal data containing historical information as well as current resourcing requirements.

To maintain, expand and develop our business G2 need to record the personal data of prospective candidates and client contacts.

Consent

Should G2 want or need to rely on consent to lawfully process your data G2 will request your consent orally, by email, by SMS or by completing an online process for the specific activity (e.g. when registering a vacancy or as a candidate or when you apply for a job) when G2 will require your consent for and to record your response on our system. Where consent is the lawful basis for our processing you have the right to withdraw your consent to this particular processing at any time.

Other Uses G2 will make of your data:

G2 will use this information:

G2 do not undertake automated decision making or profiling. G2 do use our computer systems to search and identify personal data in accordance with parameters set by a person. A person will always be involved in the decision-making process.

Cookies

Our Website uses cookies to distinguish you from other users of our Website. This helps us to provide you with a good experience when you browse our Website and also allows us to improve our Website.

By using our Website you are agreeing to the use of cookies as described.

Disclosure of your information inside and outside of the EEA

G2 will share your personal information with:

Any member of our group both in the EEA and outside of the EEA.

Selected third parties including:

G2 will disclose your personal information to third parties:

and other agreements; or to protect the rights, property, or safety of G2, our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.

The lawful basis for the third-party processing will include:

Where G2 store and process your personal data

The data that G2 collect from you may be transferred to, and stored at, a destination outside the European Economic Area (”EEA”). It may be transferred to third parties outside of the EEA for the purpose of our recruitment services. It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. This includes staff engaged in, among other things, our recruitment services and the provision of support services. By submitting your personal data, you agree to this transfer, storing or processing. G2 will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy notice.

All information you provide to us is stored on our secure servers. Where G2 have given you (or where you have chosen) a password which enables you to access certain parts of our Website, you are responsible for keeping this password confidential. G2 ask you not to share a password with anyone.

Unfortunately, the transmission of information via the internet is not completely secure. Although G2 will do our best to protect your personal data, G2 cannot guarantee the security of your data transmitted to our Website; any transmission is at your own risk. Once G2 have received your information, G2 will use strict procedures and security features to try to prevent unauthorised access.

Retention of your data

G2 will retain your personal data for as long as necessary in order to provide the recruitment service to you and for the purposes of satisfying any legal, accounting, regulatory or reporting requirements

G2 do the following to try to ensure our data is accurate:

The criteria G2 use to determine whether G2 should retain your personal data includes:

G2 may archive part or all of your personal data or retain it on our financial systems only, deleting all or part of it from our systems. G2 may pseudonymise parts of your data, particularly following a request for suppression or deletion of your data, to ensure that G2 do not re-enter your personal data on to our database, unless requested to do so.

For your information, Pseudonymised Data is created by taking identifying fields within a database and replacing them with artificial identifiers, or pseudonyms.

Your rights

You have the right to ask us not to process your personal data for marketing purposes. G2 will usually inform you (before collecting your data) if G2 intend to use your data for such purposes or if G2 intend to disclose your information to any third party for such purposes and G2 will collect express consent from you if legally required prior to using your personal data for marketing purposes

Our Website may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that G2 do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

The GDPR provides you with the following rights

To:

Access to information:

The Data Protection Act 1998 and the GDPR give you the right to access information held about you. G2 also encourage you to contact us to ensure your data is accurate and complete.

A subject access request should be submitted by email to dataprotection@g2legal.com

Changes to our privacy notice

Any changes G2 make to our privacy notice in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy notice.

Contact

Questions, comments and requests regarding this Privacy Notice are welcomed and should be addressed to The Data Protection Manager, G2 Legal Limited, 15a Brighton Place, Brighton, East Sussex, BN1 1HJ or via email to dataprotection@g2legal.com